Legal Assistant (12864)

InGenesis is currently seeking a Legal Assistant to work with our client in Utica, NY. In this role, you will be working in the NYS Office of Attorney General’s Utica Regional Office.

Apply today and we’ll reach out to answer any questions you may have!

Job Duties

• Performs a key support staff role, assisting and supporting the AAGIC and attorneys by organizing and coordinating administrative activities and helping to direct the information flow in the office.
• Helps AAGIC establish work procedures or schedules and assists in keeping track of/monitoring the daily work of other clerical staff. Assists AAGIC with the tracking and coordination of assignments.
• Maintains office filing systems and assists attorneys with case file organization and management.
• Provides training and orientation to new staff related to both administrative and legal support staff responsibilities.
• Learns and becomes proficient with the NYMatters database to assist in retrieving information and generating reports as necessary.
• Assists with data-keeping and the opening and closing of files, following office procedures. Sets up and manages paper and electronic filing systems. Learns and become proficient with the Paper Archive Management database to assist with the archiving and retrieval of records.
• Communicates with attorneys, stenographers, and client agencies related to scheduling and/or administrative arrangements. Assists attorneys with scheduling of conferences, depositions, trials, and other court appearances as directed.
• Maintains scheduling and event calendars, assisting the attorneys in managing multiple deadlines and commitments.
• Assists attorneys in making travel arrangements and creates and submits travel expense reports for and with staff as required.
• Orders and distributes supplies.
• Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals.
• Greets visitors or callers and handles their inquiries; or directs/refers them to the appropriate persons. Appropriately responds to simple inquiries from the public, whether by phone, email, or in-person.
• Additional administrative tasks assigned.

Preferred Qualifications

• Technical Degree/Certificate Program

*Pay rate range commensurate on experience.

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know by visiting our website at https://www.ingenesis.com/careers/site-accommodations.