Administrative Assistant (12980)

InGenesis is currently seeking a temporary Administrative Assistant to work with our client in West Brentwood, NY. In this role, you will be working in the Pilgrim Psychiatric Center’s office.

Apply today and we’ll reach out to answer any questions you may have!

Job Duties

· Act as Office Manager

· Single point of contact for monitoring staff compliance with mandated trainings (many of which focus on safety related concerns)

· Creating spreadsheets for tracking and reporting purchases

· Maintaining a record of staff evaluations/processing commissioner's correspondence

· Responding to and drafting letter, scheduling meetings, monitoring environmental work orders, purchasing goods and services for the LIFO, reconciling procurement cards

· Customer service with callers

· Taking/transcribing meeting minutes, internal control monitoring for staff/caller follow-up, monitoring staff time and attendance, arranging trainings

Preferred Qualifications

· Excellent writing and communication abilities are preferred

· Should be a self-starter, outgoing and team-oriented

· Strong attention to detail and organizational skills are a must

· Ability to work effectively and professionally with higher level management staff is essential

· Computer proficiency in Microsoft Office Suite, including Outlook, Word, Excel, etc. is a mandatory component of the assignment

· Reliability, and time and attendance are critical

· Ability to meet required timelines and prioritize duties to meet those timelines

*Pay rate range commensurate on experience.

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know by visiting our website at https://www.ingenesis.com/careers/site-accommodations.