Finance Associate - Residential & Dining Services

Finance Associate - Residential & Dining Services 1305568

A leading university is seeking a Finance Associate. The successful candidate will provide accounting and finance-related support of to a department/unit, program or an accounting/finance function. Will support daily operations in R&DE food management systems for Residential and Dining Enterprises: Hospitality, Dining, and Auxiliaries. The ideal candidate has experience or interest in food and hospitality and dining operations. The company offers a great work environment!

Finance Associate Pay and Benefits:

• Hourly pay: $29/hr
• Worksite: Leading University (Stanford, CA 94305 - Hybrid - minimum twice a month onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 10 Month Assignment

Finance Associate Responsibilities:

• Maintain menu management system conventions for approximately 8,000 recipes and items, including nutrient and measurement guidelines, and cycle production menus.
• Research, analyze, communicate, and fix invoice variances caused by system or operator error.
• Perform missing or special event payment requests to process invoices in a timely and compliant manner through the eProcurement system.
• Oversee weekly pricing file updates for item programming in eProcurement system.
• Monitor open POs in E-procurement system and send out weekly reports to operations.
• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
• Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
• Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.
• Resolve transactional inquiries, escalate broader issues.
• Respond to transactional inquiries from client groups.
• May be responsible for p-card administration, processing, travel cards and expendable reimbursements.
• May establish accounts in financial systems; prepare invoices.
• Participate in new initiatives, as needed such as user testing.
• Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with university policies, and federal regulations and requirements.
• Identify and detail variances between flash report and month-end financial report.
• Tracking vendors rent and commission payments.
• Send Open Orders report to operators.
• Assist with balance sheet reconciliation.
• Assist with Cardinal Dollar plan 100 reconciliation.
• Assist with bank reconciliation.
• Help with create month-end folders and update list of journals.
• Update Fiscal Year to Date third-Pparty monthly revenue and commission.
• Ensure timely Revel database refresh.
• Add new common use vendor to Flash report.
• Close Purchase Orders.
• Liaising with AP and VMC to gather and share relevant information.

Finance Associate Qualifications:

• Bachelor’s degree or equivalent and two years of work experience.
• Experience or interest in Food and Hospitality and Dining Operations.
• Experience or familiarity with information systems such as Point of Sales (POS) and/or E- procurement Systems, specifically foodservice-related systems a plus.
• Experience with programming items and maintaining item databases.
• Knowledge of basic accounting procedures.
• Ability to operate computerized office applications and accounting systems, especially being familiar with using Microsoft Office: Excel, Word, and Outlook.
• Ability to communicate information clearly and effectively to internal audiences and client groups.
• Ability to work well independently and as a team member.
• Willingness to learn and ask questions, be responsive in a customer-facing environment.

Finance Associate Shift:

• Monday - Friday 9:00 AM - 6:00 PM
• May work extended hours during peak business cycles.
• Must be able to work some weekends.