Executive Administrator

Redwood City, CA | Administrative

Job Description

About Wildfire Interactive:
Wildfire is a social media marketing software company positioned squarely on top of the social media revolution. We provide an all-in-one social marketing solution for large brands, small businesses and agencies looking to grow, engage and monetize their audiences across social channels. Wildfire is the industry’s de facto innovator for achieving results: our platform has powered more than 200,000 social promotions, and helped thousands of brands manage content and streamline their communications across the social web. No company knows better how to get Likes, fans, and followers, and drive sales. We work with 27 of the World’s Top 50 brands, and count among our clients companies like Pepsi, Virgin Atlantic, Nestle, Facebook and Microsoft.

Headquartered in Redwood City, California, Wildfire has offices around the globe: in Los Angeles, Chicago, New York City, London, Paris, Munich and Singapore. We’ve grown our team from 5 to more than 300 (the largest team in our industry), in just over two years. We are a 2x winner of Facebook’s fbFund, a TechCrunch Crunchies Award nominee, and were named one of the Top 10 Best Places to Work by the San Francisco Business Times.

Job Description:
We’re looking for an enthusiastic and highly motivated self-starter to become our first dedicated Executive Administrator. In this position, you will provide administrative support to our executive team. You’ll be expected to take initiative and solve problems independently. You will use your strong communication skills and impeccable organization to collaborate with a variety of people across various functional departments.   
 
Job Responsibilities:
• Apply strategic thinking to manage executive calendars and corporate travel arrangements
• Independently facilitate meetings and set agendas
• Prepare presentations and briefings for meetings
• Screen and manage incoming communications
• At times, reply to correspondence on the executive's behalf
• Interact with executives both inside and outside of Wildfire
• Use full discretion in managing his/her own workload
 
What We’re Looking For:
• BA or BS degree with a strong academic background preferred
• 5+ years of relevant work experience
• Highly proficient in Microsoft Power Point, Word and Excel
• Ability to multi-task in a fast paced environment; enjoys challenges
• Highly organized, with good time management skills
• Proficient in Google Docs, Forms, and various other Google tools
• Developed interpersonal / communication skills with a high degree of professionalism
• Excellent organizational skills, timely and accurate submission of all correspondence
• Expectation of complete confidentiality on all business matters
• Ability to quickly learn new tools and technologies; Interest and experience in using technology to improve work efficiency
• Excellent attention to detail
• Enthusiastic and energetic
 
Benefits & Perks: 
• Competitive pay
• 15 paid vacation days
• Unlimited sick days
• Individual & dependent health, dental, and vision benefits
• Life, AD&D, S&LTD insurance
• Flexible spending accounts
• 401k plan
• Stock options
• Casual dress workplace
• Free CalTrain (GoPass)
• Free access to ClubOne Fitness (on-premise)
• Unlimited snacks & beverages
• 3 kegs on tap at all time
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