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Staff Accountant

San Francisco, CA | Operations

Job Description

About Us:

We are Opportunity Agents and we believe doing sits above saying. There’s no room for egos, attitudes, or agendas at our independent San Francisco agency. What you will find is a group of very excitable people who believe in possibilities, collaboration and the power of integrated marketing. We challenge the status quo and each other. We see opportunities everywhere for brands to make people’s lives better. We speak with the consumer. Study the cultural landscape. And research the brand. Then we develop innovative ways for brands and consumers to come together around shared values. We come from big agencies, with big ideas. But choose to apply that experience in a more personal, nimble, and positive environment. We are experts at creative, media, strategy, digital, social, and production. And as our name suggests, we blend our expertise to create unique solutions that drive results. We are optimistic. We are fierce. We are Swirl.

Founded in 1997, Swirl is an independently-owned advertising and marketing agency based in San Francisco. Our clients range from national and international brands such as Microsoft Stores, eBay, Cost Plus World Market, Delta Dental, California Table Grape Commission, and Clorox to regional favorites, like Torani, Pier 39, The Marine Mammal Center, Metropolitan Transportation Commission (Clipper), U.C. Berkeley’s College of Natural Sciences, Common Sense Media and PG&E.

Position Summary:

Swirl has an immediate opening for a Staff Accountant with five years' of A/R and A/P processing experience. Experience in a marketing, advertising and/or media agency highly preferred. Extensive and current use of Quick Books and MS Office, specifically EXCEL is required.

This is a Fulltime Permanent position.


Accounts Payable:

-Create and update vendor input records.

-Code vendor overhead and audit coding of client cost invoices and input for weekly payment processing.)

-Code, audit and input corporate credit cards and employee travel expense reimbursements

-Apply and interpret company expense policies to Swirl employees.

-Create and input appropriate AP associated Journal Entries as needed.

-Generate weekly AP Aging Report for identification of overhead and client paid vendor cost for payment.

-Generate, disburse and file weekly vendor payment checks, EFT (Electronic Funds Transfer), and ACH payments.

-Reconcile Vendor Statements.

-Respond to vendor and staff inquires regarding vendor payments.

Accounts Receivable:

-Create and maintain client job records as requested.

- Create and distribute scheduled and requested client billing.

-Create and input appropriate AR associated Journal Entries as needed.

- Monitor client account details for non payments, delayed payments and other irregularities.

- Record and reconcile receipt of client payments.

-Perform deposit of client payments.

- Reconcile and update monthly client billing summary reports.

-Schedule and meet monthly with staff to review client billing summary reports.

General Accounting:
-Actively assist in Month End close activities such as, reconcile Balance Sheet accounts, Income Statement and research all exceptions and reconciling items and apply proper accounting treatment.                

-Support annual and quarterly audit requirements.

-Assist with other accounting functions on an as-needed basis.


-Understand basic US GAAP and accounting theories.

-Effective listening, written, oral communication skills, excellent interpersonal skills required.

-Strong analytical skills and be able to think in systems and processes, with the ingenuity to suggest more efficient ones.

-Organizational skills in management of accounting procedures, processes and internal controls.

-Ability to apply flexibility and resourcefulness to problem solving.

-Ability to handle multiple tasks concurrently without losing forward momentum.

-Must be able to maintain utmost confidentiality.

-Must be able to work without close supervision and to use sound judgment when analyzing, researching and trouble shooting.

-Extensive working knowledge of business software required: QuickBooks and MS Office.

-Proficient in writing and compiling complex reports and documents.

-Highly motivated with strong staff and customer service skills.

-Flexibility to adjusting and delivering in a constantly changing environment.

- Ability to work in a team environment.

- Ability to manage deadlines and high volume transactions under time pressure with the highest level of accuracy.

-Ability to make finance matters engaging and useful to a non-finance oriented group.

-B.S. or equivalent in Finance-related major.

Bonus Points:

-Advertising/marketing agency experience

Competitive salary depending on experience, plus benefits including medical/dental insurance and 401(k)

Interested candidates should e-mail a cover letter, salary requirements, and resume. Employment eligibility is the sole responsibility of the applicant.

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