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Bilingual Administrative Assistant

Los Angeles, CA | Early Learning Center/Preschool

Job Description

About Us:

St Anne's, established in 1908, is a nonprofit organization. We have a number of programs including a residential facility for at risk girls, a transitional housing program for at risk women, an Early Learning Center for their children as well as providing mental health services to families within our area.



    Manage reception area. Support families in intake process. Maintain children’s files. Provide administrative support to the Early Learning Center Director.



  • Greet and direct families and guests at the reception desk.
  • Manage and direct incoming phone calls.
  • Prepare child care applications, supporting parents in obtaining required documentation.
  • Review and update children’s files monthly: follow up on Looking For Work Statements, Homeless Statements, School Verification and Grades, and referrals for social services.
  • Organize and collect documents for children’s assessments and parent teacher conferences.
  • Maintain tracking system children’s files.
  • Maintain weekly sign-in sheets and rosters. 
  • Schedule and coordinate meetings as requested by Director.
  • Collect and disseminate department mail.
  • Maintain adequate supplies and stationery for administration department and ensures administrative office equipment is maintained.

  • Collect time sheets and submit to Finance Department by due date.

  • Receiving, logging and preparing of daily food deliveries.


  •  AA or BA degree in related field and/or work experience in child development or social service field preferred.
  • Able to work in a busy, ever changing environment. Able to meet deadlines.
  • Must be familiar Microsoft Office and have excellent skills with Excel and Word. Able to create a spreadsheet in Excel and pull and analyze data. Knowledge of Child Plus software a plus.
  • Excellent verbal communication skills with clients, visitors, volunteers, and employees.
  • Bilingual Spanish.
  • Hours: Sat/Sun 6am-2pm, Mon, Thurs, Fri 11am-7pm, off Tues and Wed.

Bonus Points:

  • Please list your harder requirements and "nice to haves" here. This section should be keyword-rich - i.e. please include the keywords you anticipate that job seekers will use to search for jobs on job boards.


  • Please list anything that makes working for your company unique or special - i.e. Can people work from home, do you offer special benefits (company car, expense account, stock options, etc).
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