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Office Manager / Executive Assistant (Part Time)

San Jose, CA | Admin

Job Description

About Us:

JetPens is a growing online retailer, specializing in premium writing instruments and office supplies.  We have been featured in Wired, New York Times, CNBC, and Daring Fireball.

Role:

We are looking for a responsible, detail-oriented individual as our Office Manager and act as an Executive Assistant to our senior management team.  This is a part-time position, 12 ~ 15 hours per week.

Responsibilities:

  • Monitor invoices and record expenses to ensure bills are paid in a timely manner
  • Review employee timesheets and track employee PTO requests
  • Assist with writing job descriptions, resume screening, and background checks for new hires
  • Open, file, scan, and route snail mail and alert relevant departments
  • Create filing systems to ensure security and confidentiality of data
  • Purchase office supplies, snacks, office furniture, and various consumables
  • Create and enforce office policies to maintain a clean, secure, and pleasant office environment
  • Coordinate with property management on facilities maintenance
  • Plan fun team-building events, company luncheons / outings, holiday parties, etc.
  • Schedule, research, handle inquiries, and other administrative support for the executive team

Requirements:

  • BA/BS degree
  • Trustworthy, good judgment, and ability to exercise discretion with confidential information
  • Excellent attention to detail and extremely organized
  • Excellent oral and written communication skills
  • Resourceful in maximizing value in procurement
  • Strong numeracy 
  • Service oriented mindset

Hours & Rate:

  • We are open Mon-Fri, 9-5:30pm.  The ideal schedule is half day on Monday, Wednesday, and Friday each week.
  • Rate: $15-20, DOE
  • Benefits: 401(k) Retirement Plan with 4% Company Match
  • Additional Perks: Employee Purchase Discounts, Company Parties, Free Snacks & Coffee

Please include cover letter & resume.

Position Filled
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