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Administrative Assistant - Receptionist

New York, NY | Administration

Job Description

The Michael J. Fox Foundation for Parkinson’s Research (MJFF) was founded in 2000 with one clear objective: accelerating meaningful therapeutic advances and, ultimately, a cure for Parkinson’s disease.   The Foundation applies extraordinary scientific, business and media assets to this singular focus—thus creating a unique and dynamic organization.  Since inception, MJFF has quickly grown into the largest funder of Parkinson’s disease research outside the U. S. federal government, having funded more than $313 million in research projects globally in both academic and industry labs.  In 2012, MJFF has nearly a $65 million annual revenue budget and nearly 70 full-time employees. The Foundation is located in the midtown area of New York City.

The Michael J. Fox Foundation for Parkinson’s Research is seeking a polished, articulate and dedicated Administrative Assistant-Receptionist to support and serve as the face of the Foundation. The ideal candidate will need to be able to "own" the front desk. A strong candidate for the Administrative Assistant-Receptionist position would be a high-energy, customer service focused, detail oriented and motivated individual with strong inter-personal and communication skills. The Administrative Assistant-Receptionist’s core responsibility is to maintain the front reception area and provide support to the Administration team and Foundation as a whole. This position will report to the Associate Director, HR & Office Manager. This is a full-time onsite position. Our regular operating hours are 9am to 6pm.

 

Responsibilities:

 

    • Maintain front reception area and welcome guest
    • Answer, screen and transfer calls to appropriate employee
    • Take detailed messages and forward to appropriate person as necessary
    • Screen and respond to inquiries in our general mailbox
    • Sort and Distribute Mail and Faxes
    • Manage deliveries from UPS, Fed-Ex, DHL & other mail couriers
    • Maintain kitchen and pantry area as well as order and maintain pantry supplies
    • Manage supply area and order supplies for supply area
    • Communicate with building management regarding guest arrivals
    • Manage and respond to emails received in general mailbox
    • Submit service and messenger service request
    • Update and distribute extension list and floor plan upon employee movement or new hire
    • Assist with mailings, binding and other projects as needed
    • Filing, photocopying and faxing as needed
    • Administrative assignments as needed

 

 

Qualifications:

 

    • 2 to 3 years of Administrative Assistant/Support experience
    • Excellent oral and written communication skills
    • Excellent telephone etiquette with patience and compassion when communicating with callers
    • Experience with Microsoft Office (Excel, Word and Outlook) required
    • Must be a customer service focused professional who is pro-active, self-motivated and organized with a positive and friendly attitude
    • Must possess strong inter-personal skills
    • Excellent attention to detail
    • Commitment to teamwork

 

 

How to Apply:

  • Interested candidates should send a resume and thoughtful cover letter describing your specific qualifications and interest in the position.
  • Submissions without cover letters will not be considered.
  • Please, no telephone inquiries. Applicants who best match the position needs will be contacted.
  • The Michael J. Fox Foundation is an equal opportunity employer.
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