Operations Paraprofessional

Indianapolis, IN | Paraprofessional

Job Description


Position Summary 
The Office/School Paraprofessional, under the general direction of the School Principal, Director of Operations, or designee, performs responsible and varied clerical office support work. Assists in school activities, programs and operations as assigned. 
Essential Functions 

  • The job description is illustrative and not a complete itemization of all duties and responsibilities of the job. 
  • Receives verbal or written instructions from supervisor 
  •  Plans and prioritizes work according to standard school procedures 
  •  Organizes and assembles material, compiles data, establishes and maintains confidential logs, records (manual and automated) files and files documents 
  • Types reports, letters, forms, records and routine correspondence and copies, collates, distributes records, purchase orders, payment vouchers and receiving reports as assigned 
  •  Screens in-coming mail and phone calls and takes appropriate action 
  • Greets and screens students, parents and/or visitors to ascertain nature of business, issues authorized badges or passes as appropriate 
  • Processes various student applications, information and testing forms 
  •  May supervise/monitor/assist students in the classroom, hallways, school grounds, cafeteria, and during recess and bus line/van activities 
  •  May process attendance information relating to study halls, and refer violations to appropriate person(s) 
  • Collects statistical data for final reports as assigned 
  • Using a computer, uses word processing and maintains spreadsheets and databases of information used for a variety of records and reports 
  • May schedule meetings 
  • Prepares newsletters and a variety of informational material as appropriate 
  •  Answers telephone and directs callers, takes messages or answers procedural questions based on knowledge of rules and regulations pertaining to school activities 
  • Maintains office and school supplies inventory 
  • Under the direction of school nurse, may assist with routine health office clerical procedures 
  •  Operates standard office and duplicating equipment as well as a laminating machine 
  • Provides information on school services, activities and programs 
  • Performs related work as required or as assigned 
  • Other duties and responsibilities as assigned by the Superintendent of Schools 

Required Education, Licenses, Certifications, or Experiences 

  • High school diploma or the equivalent and two years of progressively responsible clerical experience; OR equivalent combination of experience and training .  
  • Work experience in a school environment is desirable 

Required Knowledge, Skills, and Abilities 

  •  Comprehend oral and written Standard English 
  •  Knowledge of general office practices and procedures 
  •  Ability to learn and understand the mission, internal operations, responsibilities and services offered by the school
  •  Ability to type and work with speed and accuracy, establish priorities, process large volumes of paperwork and to develop and maintain confidential records and files 
  •  Ability to work independently and meet deadlines 
  •  Ability to utilize software applications applicable to department operations and activities 
  •  Ability to follow and enforce school policies, rules and regulations 
  •  Ability to make mathematical calculations using a calculator or computer 
  •  Ability to follow administrative guidelines and procedures 
  •  Ability to use standard office machines including a computer, calculator, laminating machine and copier 
  •  Ability to establish and maintain confidential filing and records systems 
  •  Ability to enter, retrieve and validate information and data using spreadsheets and databases 
  •  Ability to establish and maintain effective working relationships

Physical and Mental Demands/Work Environment  

  • The physical demands and environmental characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  •  Must be mobile with the ability to get from one location in the office or work site(s) to other locations in the office or work site(s)
  •  Ability to sit or stand for long periods of time 
  •  Ability to lift and carry objects less than thirty (30) pounds 
  •  Ability to perform manipulative skills such as writing and typing 
  •  Ability to see and read objects closely, as wiring, labels on equipment, reading/proofreading a report, using a computer monitor, filing and/or retrieving information from a filing system and verifying the accuracy of financial information 
  •  Ability to hear normal sounds with background noise, as in using a telephone or radio, distinguish verbal communication and communicate through speech, including using a radio 
  •  Ability to learn and acquire an understanding of new information, methodologies and techniques and how they apply to school goals and operations 
  •  Memory adequate to perform tasks/assignments given over long periods of time 
  •  Ability to concentrate on a task for more than 60 minutes 
  •  Ability to work in office or school setting (indoors and outdoors) subject to interruptions and heavy work 
  • volume expectations 
  •  May be exposed to changing temperatures and weather, humidity, noise and dust 
  •  Ability to maintain confidential files, records, and information 
  •  May be exposed to body fluids 

 The job description lists typical examples of work and is not intended to include every job duty and responsibility specific to a position. An employee may be required to perform other related duties not listed on the job description provided that such duties are characteristic of that classification. This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. 
CNS requires that any person (teachers, administrators, special service staff members, teachers’ aides, custodians, cafeteria 
employees, etc.) who is hired by a local or regional board of education submit to a state and national criminal history record check within 
the first 30 days of the date of employment. 

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