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Office Manager

San Ramon, CA | HQ

Job Description

About Us:

Choicelunch serves almost 20,000 lunches a day to almost 300 schools throughout California.


Are you someone who can turn a great idea into a tangible result? Do you know your way around Outlook, Excel and enjoy learning new productivity tools? Could you grab coffee at Starbucks, arrange a staff softball tournament, and then be able to coordinate high-level initiatives all in an hour? Did you receive an ‘A’ on your final paper for English?

You should consider yourself a pro but also be willing to lend a hand in any task, no matter how small.




If you were working for us, here are some of the things you would have done this week:

  • Written an email outlining company news and sent to all employees
  • Ordered posters for our marketing department
  • Emailed 100 customers via a Mail Merge in Word to gauge interest in a focus group.
  • Configured a survey in SurveyMonkey
  • Communicated detailed instructions to a service vendor
  • Updated the company KPI dashboard
  • Prepared 8 cards to employees celebrating birthdays and employment anniversaries
  • Sold a used desktop scanner on eBay.
  • Scheduled our CEO for a speaking arrangement and moved conflicting appointments with care
  • Ordered business cards for new or promoted employees
  • Picked up office supplies, then returned those that were not needed
  • Arranged travel for team members who trek between locations within California
  • Used an iPhone to order Chipotle then picked up those executive lunches
  • Worked with AT&T to correct billing errors and arrange new cell phones
  • Sent 25 handwritten thank you notes to customers
  • Arranged restaurants and activities for an all-hands company event




  • We’re looking for someone who’s managed an office of 10+ and worked full time as an executive assistant for someone who had a very full schedule for at least 3 years. 

Bonus Points:

  • We’d love someone who has experience with Excel and learning new technologies.


  • For all of this, you will join an incredibly hard working, committed team of people who are passionate about feeding kids real food. we even get Choicelunch delivered to our office every day!
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