Grant Administrator at Michael J. Fox Foundation in New York, NY

About Us:

The Michael J. Fox Foundation for Parkinson’s Research (MJFF) was founded in 2000 with one clear objective: accelerating meaningful therapeutic advances and, ultimately, a cure for Parkinson’s disease (PD). The Foundation applies extraordinary scientific, business and media assets to this singular focus—thus creating a unique and dynamic organization. Since inception, MJFF has quickly grown into the largest global funder of Parkinson’s disease research outside the U. S. federal government, having funded over $325 million in research projects in both academic and industry labs worldwide. Our portfolio has grown commensurate with our fundraising success and we made over $56 million in new grants in 2012. Core to our philosophy is how we think of our capital and its risk profile relative to other stakeholders in the drug development pipeline. We work aggressively to de-risk various treatment ideas and tools in the hopes of building a robust pipeline of new treatments for patients. Today, the Foundation has approximately 70 full-time employees who are based in New York City.

Over the past 12 years, MJFF has developed an effective process to identify the most promising scientific leads, understand the translational obstacles and implement strategies to overcome the challenges and advance new therapies to patients. Creative thinking about optimal fund allocation and proactive grant management are two core responsibilities of the team.

The Grant Administrator, Research Programs serves as the backbone of support for the Research team, managing all administrative aspects of awarded projects and incoming grant proposals. Grant Administrators play a crucial support role for Associate Directors in data processing and management as well as logistics leadership around meetings. Grant Administrators are also the primary contact points for grant applicants and awardees that have questions about our process and procedures.

Key Responsibilities

• Act as first “point of contact” for applicants and awardees
• Serve as liaison between applicants and Research Program team
• Act as “how to” expert – lead applicants through submission process

• Manage web-based grant submission process (coordinate program launch, process grant applications, ensure they meet application standards, ensure all data has been entered appropriately and linked in the database)
• Work with Associate Directors to obtain required contracting information and generate contracts
• Work with accounting to manage the processing of payments
  • Ensure grant information in grant data base is updated and accurate
• Coordinate mid-point and final assessments, reviewing of meeting materials such as progress and expense reports, and assembling and distributing meeting documents
• Communicate altered timeframes, milestones, and payment schedules to appropriate MJFF staff (Accounting, Communications, etc.)
• Support relevant Associate Director in prepping meeting materials – for both distribution in advance as well as at the meeting

• Work with Associate Directors to provide feedback post-review to applicants
• Answer general research program questions received by phone/email

Job Requirements:

• Strong candidates should have a BS/BA degree

• Experience with database software required, and experience with MicroEdge GIFTS & IGAM a plus.
• Excellent computer skills, including Excel, Word, and PowerPoint

Ideal candidates will also possess:

• Excellent detail orientation and time management skills
• Excellent oral and written communications skills
• Ability to prioritize work at hand
• Flexibility in approach and willingness to adapt when necessary
• Proactive and action-oriented personality; strong sense of pace and urgency
• Ability and experience working productively and proactively both independently and as part of a team
• Strong interpersonal skills
• Proven problem-solving skills

How to Apply:

• Interested candidates should send a resume and thoughtful cover letter describing your specific qualifications and interest in the position.
• Please, no telephone inquiries. Applicants who best match the position needs will be contacted.
• The Michael J. Fox Foundation is an equal opportunity employer.