Administrative Assistant - Receptionist at Michael J. Fox Foundation in New Y...

About Us:

The Michael J. Fox Foundation for Parkinson’s Research (MJFF) was founded in 2000 with one clear objective: accelerating meaningful therapeutic advances and, ultimately, a cure for Parkinson’s disease.   The Foundation applies extraordinary scientific, business and media assets to this singular focus—thus creating a unique and dynamic organization.  Since inception, MJFF has quickly grown into the largest funder of Parkinson’s disease research outside the U. S. federal government, having funded more than $289 million in research projects globally in both academic and industry labs.  In 2012, MJFF has nearly a  $65 million annual revenue budget and nearly 70 full-time employees. The Foundation is located in the midtown area of New York City.

The Michael J. Fox Foundation for Parkinson’s Research is seeking a polished, articulate and dedicated Administrative Assistant-Receptionist to support and serve as the face of the Foundation. The ideal candidate will need to be able to “own” the front desk. A strong candidate for the Administrative Assistant-Receptionist position would be a high-energy, customer service focused, detail oriented and motivated individual with strong inter-personal and communication skills. The Administrative Assistant-Receptionist’s core responsibility is to maintain the front reception area and provide support to the Administration team and Foundation as a whole.  This position will report to the Office Manager/HR Associate. This is a full-time onsite position. Our regular operating hours are 9am to 6pm.

Responsibilities:

• Maintain front reception area and welcome guest
• Answer, screen and transfer calls to appropriate employee
• Take detailed messages and forward to appropriate person as necessary
• Screen and respond to inquiries in our general mailbox
• Sort and Distribute Mail and Faxes
• Manage deliveries from UPS, Fed-Ex, DHL & other mail couriers
• Maintain kitchen and pantry area as well as order and maintain pantry supplies
• Manage supply area and order supplies for supply area
• Communicate with building management regarding guest arrivals
• Submit service and messenger service request

• Update and distribute extension list upon employee movement or new hire
• Assist with mailings, binding and other projects as needed
• Filing, photocopying and faxing as needed
• Administrative assignments as needed

Qualifications:

• 2 to 3 years of Administrative Assistant/Support experience
• Excellent oral and written communication skills
• Excellent telephone etiquette with patience and compassion when communicating with callers
• Experience with Microsoft Office (Excel, Word and Outlook) required
• Must be a customer service focused professional who is pro-active, self-motivated and organized with a positive and friendly attitude
• Must possess strong inter-personal skills
• Excellent attention to detail
• Commitment to teamwork

How to Apply:

• Interested candidates should send a resume and thoughtful cover letter describing your specific qualifications and interest in the position.
• Applicants without a cover letter will not be considered.
• Please, no telephone inquiries. Applicants who best match the position needs will be contacted.

The Michael J. Fox Foundation is an equal opportunity employer.