Administrative Assistant (12923)

InGenesis is currently seeking an Administrative Assistant to work with our client in Delmar, NY. In this role, you will be working in the Justice Center for the Protection of People with Special Needs.

Apply today and we’ll reach out to answer any questions you may have!

Job Duties

· Provide high-level administrative support by conducting research, preparing statistical reports and handling information requests in addition to performing clerical functions such as receiving visitors, arranging conference calls and scheduling meetings.

· Manage an active calendar of appointments, complete expense reports, compose and prepare correspondence regarding sensitive and often confidential matters as well as coordinate technology needs for Executive staff.

· May act as Justice Center Management’s personal representative in dealing with the public and in routine contact with other State executives; and will perform special assignments, studies, and routine administrative functions as specifically directed. Additional office duties may be assigned, including assisting in the execution of special projects/initiatives, depending on emergent agency business needs.

· Assist the Justice Center staff with maintaining our fleet by driving cars to get oil changes, tire rotations, etc. Candidate must therefore possess and maintain a valid NYS driver’s license for the full term of employment.

Preferred Qualifications

· Must possess valid NYS driver’s license

· Task oriented, has great attention to detail, and can multitask.

· Knowledge of office administration and management, business communications, and an ability to take notes is necessary.

· Able to work independently as well as part of a team, communicating effectively with others.

· Able to handle time-sensitive tasks, projects and urgent requests.

· Working knowledge of computer programs/systems including: Microsoft Office (Word, Excel, Teams, SharePoint), Adobe Pro, and Email (Outlook).

· Ability to quickly learn and utilize the Justice Center database program.

*Pay rate range commensurate on experience.

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know by visiting our website at https://www.ingenesis.com/careers/site-accommodations.