Administrative Assistant (12922)

InGenesis is currently seeking an Administrative Assistant to work with our client in Renssealer, NY. In this role, you will be working in the NYS Office of Children & Family Services.

Apply today and we’ll reach out to answer any questions you may have!

Job Duties

· Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals.

· Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons.

· Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries.

· Tracks and coordinates assignments.

· Sets up and manages paper and electronic filing systems.

· Uses various information technology applications such as email, database, spreadsheets and word processing applications.

· Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions.

· Creates, maintains, and enters information into spreadsheets and databases.

· Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors.

· Coordinates conferences, meetings, or special events, such as luncheons or graduation ceremonies. Makes travel arrangements for staff. Creates and/or submits travel expense reports for staff.

· Completes forms in accordance with agency procedures.

· Makes copies of various documents, places them in proper files, and distributes them to appropriate staff.

· Additional administrative tasks assigned.

Preferred Qualifications

· High school diploma or high school equivalency diploma; and two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.

· Successful completion of the traineeship requires taking eight courses in the following competencies: Professionalism and Self-Management, Verbal and Written

· Communication, Interpersonal and Customer Relations, and Computer Skills and Technology. It must include instruction in each of the following topics: office organization and management; business writing; customer service; and Microsoft Word basics.

· Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

*Pay rate range commensurate on experience.

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know by visiting our website at https://www.ingenesis.com/careers/site-accommodations.