Administrative Assistant (12727)

InGenesis is currently seeking an Administrative Assistant to work with our client in Bellerose, NY. In this role, you will be working within the New York City Children's Center Queens’ administrative office providing support within the department.

Apply today and we’ll reach out to answer any questions you may have!

Job Duties

• Manages confidential affairs affecting the operation of 2 inpatient hospitals and multiple outpatient programs.
• Oversees and documents privileged communication such as expansion/downsizing, recruitment/termination, gains/loss, fiscal responsibilities, and pending actions.
• Maintains and administratively manages meeting minutes, correspondences, emails, appointments, and documents next step actions.
• Uses problem solving techniques and policy/regulatory judgment to operate within the best interest of New York City Children's Center on behalf of the Executive Director.
• Autonomously makes executive level decisions such as scheduling ad-hoc committee meetings in the face of crisis, contacting key staff during emergency situations such as media presence, complaints, patient-related emergencies.
• Assists with preparation of purchase requests for Administration needs.
• Liaison between the Executive Director/CEO and the main office in Albany. Addressing emergent actions by prioritizing directives and managing correspondences.
• Coordinates with all aspects of Central Office on behalf of NYC CC; as well as, the Board of Visitors, Advisory Council, Bureau of Employee Relations, the Public Information Office, Legal Department, and the other state and local agencies, among others.
• Coordinates the Administrator On-Call schedule and training for all hospital leaders in grades 23 and above.
• Editor in Chief of the hospital's monthly newsletter, the Shout-Outs.

Minimum Qualifications

• Bachelor’s degree in business or health administration.
• Expert in Microsoft Office Suite including Word, PowerPoint, Outlook, and One Note.
• Able to take accurate minutes of professional and confidential meetings.
• Capable of multi-tasking and retaining high quality standards.
• Strong communication skills.
• Poised listening skills.
• COVID- 19 vaccine is required.

*pay rate commensurate of experience.

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know by visiting our website at https://www.ingenesis.com/careers/site-accommodations.