Finance Associate - Residential & Dining Services
Finance | Hybrid in Stanford, CA | Full Time, Contract, and Temporary | From $29.00 to $29.00 per hour
Job Description
Finance Associate - Residential & Dining Services 1305568
A leading university is seeking a Finance Associate. The successful candidate will provide accounting and finance-related support of to a department/unit, program or an accounting/finance function. Will support daily operations in R&DE food management systems for Residential and Dining Enterprises: Hospitality, Dining, and Auxiliaries. The ideal candidate has experience or interest in food and hospitality and dining operations. The company offers a great work environment!
Finance Associate Pay and Benefits:
- Hourly pay: $29/hr
- Worksite: Leading University (Stanford, CA 94305 - Hybrid - minimum twice a month onsite)
- W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
- 40 hours/week, 10 Month Assignment
Finance Associate Responsibilities:
- Maintain menu management system conventions for approximately 8,000 recipes and items, including nutrient and measurement guidelines, and cycle production menus.
- Research, analyze, communicate, and fix invoice variances caused by system or operator error.
- Perform missing or special event payment requests to process invoices in a timely and compliant manner through the eProcurement system.
- Oversee weekly pricing file updates for item programming in eProcurement system.
- Monitor open POs in E-procurement system and send out weekly reports to operations.
- Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
- Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
- Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.
- Resolve transactional inquiries, escalate broader issues.
- Respond to transactional inquiries from client groups.
- May be responsible for p-card administration, processing, travel cards and expendable reimbursements.
- May establish accounts in financial systems; prepare invoices.
- Participate in new initiatives, as needed such as user testing.
- Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with university policies, and federal regulations and requirements.
- Identify and detail variances between flash report and month-end financial report.
- Tracking vendors rent and commission payments.
- Send Open Orders report to operators.
- Assist with balance sheet reconciliation.
- Assist with Cardinal Dollar plan 100 reconciliation.
- Assist with bank reconciliation.
- Help with create month-end folders and update list of journals.
- Update Fiscal Year to Date third-Pparty monthly revenue and commission.
- Ensure timely Revel database refresh.
- Add new common use vendor to Flash report.
- Close Purchase Orders.
- Liaising with AP and VMC to gather and share relevant information.
Finance Associate Qualifications:
- Bachelor’s degree or equivalent and two years of work experience.
- Experience or interest in Food and Hospitality and Dining Operations.
- Experience or familiarity with information systems such as Point of Sales (POS) and/or E- procurement Systems, specifically foodservice-related systems a plus.
- Experience with programming items and maintaining item databases.
- Knowledge of basic accounting procedures.
- Ability to operate computerized office applications and accounting systems, especially being familiar with using Microsoft Office: Excel, Word, and Outlook.
- Ability to communicate information clearly and effectively to internal audiences and client groups.
- Ability to work well independently and as a team member.
- Willingness to learn and ask questions, be responsive in a customer-facing environment.
Finance Associate Shift:
- Monday - Friday 9:00 AM - 6:00 PM
- May work extended hours during peak business cycles.
- Must be able to work some weekends.